Vacancies

JOB TITLE: DISPATCH CO-ORDINATOR

Department: Dispatch

Location: Gwyndy Quarry, Llandrygarn, Anglesey. LL71 7AW

Reports to: Dispatch Manager

Job Type: Full Time Basis (may be required to work from different company sites by agreement with the line manager.)

This position is advertised on the above basis, as to meet the growing demand for our products and services, we are expanding our team to meet our customer requirements.

Summary:

The Dispatch Coordinator is responsible for assisting central shipping in planning, coordinating, and overseeing the dispatch of products and services, vehicles, and goods to various destinations while ensuring efficient and cost-effective scheduling, timely response, and adherence to safety and compliance standards.

Key Responsibilities:

1. Dispatch Operations:

• Receive and process dispatch requests from clients, customers, or internal departments.
• Liaise with clients, customers, or the internal department on deliveries.
• Assist Dispatch Manager / Assistant Manager / Central shipping in assigning resources (e.g., drivers, vehicles) to fulfil dispatch requests effectively.
• Monitor real-time progress and location of dispatched units and adjust schedules as needed with central shipping.

2. Crusher Operations:

• Monitor aggregate crusher operation remotely from the dispatch office to ensure the efficient and smooth aggregate production.
• Monitor and adjust the equipment remotely from the dispatch office to ensure it operates efficiently and safely.
• Use the automated system to clear any blockages.
• Carry out routine daily inspections on the crusher.
• Carry out essential routine and reactive housekeeping duties on the crusher.

3. Communication:

• Maintain constant communication with dispatched personnel to provide instructions, updates, and support.
• Serve as the central point of contact for all communication related to dispatch operations.
• Handle inquiries, emergencies, and requests from clients, customers, or field staff.

4. Scheduling and planning:

• Follow instructions provided through shipping schedules created by central shipping office for dispatch, which will have been created based on factors such as availability, proximity, urgency, and customer requirements.
• Plan optimal routes for dispatched vehicles or personnel to minimise travel time and costs.
• Consider factors like traffic conditions, weather, and client preferences when planning routes.

5. Documentation:

• Prepare and maintain accurate dispatch records, including logs, reports, and incident documentation.
• Ensure that all necessary paperwork is for dispatch activities.

Company Compliance

Everyone working for or on behalf of The Hogan Groups Companies must abide by all company policies and associated processes, procedures, and documented instructions, as well as all relevant legal and other requirements, including:

• HSQE requirements.
• Legislative requirements.
• Certification requirements.
• All relevant software used by the company as directed.
• All relevant comms used by the company as directed.
• Attend and participate in relevant regular meetings, including committee, department, management meetings and management review.
• Continual Improvement – Assist with department and or company projects as instructed by the line manager.

Essential Criteria:

• Must have a full UK driving license as travel between sites or suppliers may be required.

Training and CPD

Everyone must undertake training that has been identified for their role by the company.

You will be required to familiarise yourself with colleague roles to provide complementary cover as instructed by your line manager.

You will be required to perform any reasonable request by your line manager.

Education and Preferred Qualification:

• GCSE or equivalent
• Previous experience in dispatch coordination or a related field would be preferred, but not essential.

Experience:

• Able to demonstrate a minimum 3 years’ experience in a similar role would be preferred, but not essential.
• Strong computer skills
• Excellent communication and interpersonal skills.
• Ability to multitask, work under pressure, and adapt to changing circumstances.

Skills & Abilities:

• Strong organisational skills.
• Ability to work independently and as part of a team.
• Physical fitness and the ability to work outdoors in various weather conditions.
• Attention to detail and accuracy in record-keeping.

Working Conditions:

The Quarry Operative typically works on company sites, exposure to outdoor and industrial environments and travel is required. The candidate must be prepared to work in varying weather conditions and will be required to always wear personal protective equipment.

They will also be required to work nights, weekends, or irregular hours to meet the customer demands, which will be on an ad hoc basis as required.

Physical Requirements:

Physical fitness to walk, climb and navigate uneven terrain.

Ability to lift heavy objects and work in physically demanding conditions.

Stamina and endurance for long shifts.

Comfort working outdoors in various weather conditions.

Salary:

Salary range 32,000 – 35,000 per annum, depending on hours.

Application Instructions:

If you are a dedicated and motivated individual looking to join a dynamic team in the construction industry, please submit your CV and cover letter to hr@hogan-group.com.  Alternatively, you can send your application by post to:

Katherine Hogan

The Hogan Group

Office 255

M-SPARC

Menai Science Park

Gaerwen

Anglesey

LL60 6AG

 

Company Culture:

At The Hogan Group, we foster a culture of inclusivity, collaboration, and innovation. We believe in creating an environment where every team member feels valued and empowered to contribute their unique skills and perspectives. Our commitment to a positive company culture is reflected in our dedication to professional growth, work-life balance, and a shared sense of purpose. Join us in shaping a workplace that not only drives success but also enriches the lives of our employees and the community around us.

Our Values are:

Our Core Values

When we say We mean Be team players Help and support each other and our customers to get the job done. We can rely on each other when the going gets tough. Be approachable Always listen and make it easy for people to speak up and be heard if they have any issues or need help. Business or personal. Be honest Honest, open and clear communication at all levels. Giving customers and colleagues the facts, whether they are good or bad.  Never choosing a white lie to make our lives easier. Have a positive attitude Be proactive and have a can-do attitude.   Overcome problems and rise to challenges.

Our Vision: (Our Goal)

We are proud to be North Wales go-to-supplier of low emission, sustainable construction materials to Local Authorities business and individuals looking for guaranteed right first time, every time, delivery service and products, that minimise their environmental impact and carbon footprint, whilst saving them time and money, strengthening the local economy through investment in our people, the local supply chain and the community in which we’re proudly based.

Our Mission: (What we’re doing today to reach our Goal)

Hogan continually raises standards, looks for ways to improve our customers’ profitability by solving problems and not creating them. Hogan does this is by being efficient, manufacture high-quality sustainable construction materials on time and exceed our customers’ expectations, whilst remaining flexible to adapt to customer needs and market changes to continually progress as a business.

To achieve this, we:

• Understand and deliver our customers’ needs.
• Establish long-term relationships with our customers based on excellent customer service.
• Develop a team of people committed to excellence and continuous improvement.
• Believe each of us can make a difference.
• Establish Trust with in each other, be honest & conducting all our activities with Integrity – “what we say we do!”

Equal Opportunity Employer:

The Hogan Group’s Companies are equal opportunity employers and we welcome candidates from all backgrounds to apply.

Closing Date for Application:

The closing date for all applications is 06/06/2025.

Disclaimer:

The job description provided here is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. You consent to perform any reasonable request by your Line Manager relating to your role/department, which will involve complimentary cover for your colleagues’ absences.

Teitl y Swydd: Cydlynydd Dosbathu
Adran: Swyddfa dosbarthu
Lleoliad: Chwarel Gwyndy, Llandrygarn, Ynys Môn. LL71 7AW
Adrodd i: Rheolwr Dosbarthu
Math o Swydd: Llawn Amser (efallai bydd disgwyl i chi weithio ar wahanol safleoedd y cwmni drwy gytundeb â’r rheolwr llinell).

Mae’r swydd hon yn cael ei ysbysebu ar y sail uchod er mwyn ateb y galw cynyddol am ein cynnyrch a’n gwasanaethau. Rydym yn ehangu ein tîm i ateb anghenion ein cwsmeriaid.

Crynodeb:

Mae’r Cydlynydd dosbarthu yn gyfrifol am gynorthwyo’r adran dosbarthu ganolog i gynllunio, cydlynu a goruchwylio dosbarthu cynnyrch a gwasanaethau, cerbydau a nwyddau i wahanol gyrchfannau, gan sicrhau amserlenni yn effeithlon ac effeithiol, ymateb yn amserol, a chydymffurfiaeth â safonau diogelwch.

Prif Gyfrifoldebau:

1. Gweithrediadau Dosbarthu:

• Derbyn a phrosesu ceisiadau dosbarthu gan gwsmeriaid neu adrannau mewnol.
• Cysylltu â chwsmeriaid neu adrannau mewnol ynghylch a dosbarthiadau.
• Cynorthwyo’r Rheolwr Dosbarthu / Dirprwy Reolwr / Dosbarthwr Canolog i neilltuo adnoddau (e.e. gyrwyr, cerbydau) i gwblhau ceisiadau dosbarthu yn effeithiol.
• Monitro cynyrch a lleoliad unedau dosbarthu mewn amser a chyfnewid amserlenni yn ôl yr angen gyda’r adran dosbarthu.

2. Gweithrediadau’r Chwarel:

• Monitro gweithrediad malu agregau o bell o’r swyddfa dosbarthu i sicrhau cynhyrchu agregau effeithlon.
• Monitro a chydweddu’r offer o bell i sicrhau gweithrediad effeithlon a diogel.
• Defnyddio’r system awtomaidd i glirio unrhyw rwystrau.
• Cynnal archwiliadau dyddiol ar y chwalwr.
• Cynnal gwaith glanhau hanfodol a rheolaidd yn ogystal â glanhau adweithiol.

3. Cyfathrebu:

• Cadw mewn cysylltiad cyson gyda staff dosbarthu i roi cyfarwyddiadau, diweddariadau a chefnogaeth.
• Gweithredu fel y pwynt cyswllt canolog ar gyfer pob cyfathrebiad yn ymwneud â gweithrediadau dosbarthu.
• Delio ag ymholiadau, argyfyngau a cheisiadau gan gwsmeriaid neu staff maes.

4. Amserlennu a Chynllunio:

• Dilyn cyfarwyddiadau amserlenni Dosbarthu a grëwyd gan y swyddfa ddosbarthu ganolog, yn seiliedig ar argaeledd, agosrwydd, ac anghenion y cwsmer.
• Cynllunio y ffyrdd gorau i anfon cerbydau i leihau amser a chost teithio.
• Ystyried ffactorau megis traffig, tywydd, a dewisiadau’r cwsmer wrth gynllunio y ffordd orau.

5. Dogfennaeth:

• Paratoi a chynnal cofnodion dosbarthu cywir, gan gynnwys logiau, adroddiadau a dogfennau digwyddiadau.
• Sicrhau bod yr holl waith papur angenrheidiol ar gyfer gweithgareddau dosbarthu wedi’i gwblhau.

Cydymffurfiaeth â’r Cwmni:

Rhaid i bawb sy’n gweithio dros neu ar ran cwmnïau y Grŵp Hogan gydlynu gyda holl bolisïau’r cwmni, prosesau cysylltiedig, gweithdrefn, cyfarwyddiadau dogfennol, ac unrhyw ofynion cyfreithiol a rheoleiddiol perthnasol gan gynnwys:

• Gofynion HSQE
• Gofynion cyfreithiol
• Gofynion ardystio
• Pob meddalwedd berthnasol a ddefnyddir gan y cwmni
• Pob dull cyfathrebu a ddefnyddir gan y cwmni
• Mynychu a chymryd rhan mewn cyfarfodydd rheolaidd perthnasol, gan gynnwys pwyllgorau a  chyfarfodydd adolygu rheoli
• Gwelliant Parhaus – Cynorthwyo gyda prosiectau’r adran neu’r cwmni fel y cyfarwyddir gan y rheolwr llinell

Meini Prawf Hanfodol:

• Rhaid cael drwydded yrru lawn y DU, efallai fod angen teithio rhwng safleoedd neu gyflenwyr.

Hyfforddiant a Datblygiad Proffesiynol (CPD):

• Rhaid i bawb gwblhau unrhyw hyfforddiant a nodwyd gan y cwmni ar gyfer eu rôl.
• Bydd disgwyl i chi fod yn gyfarwydd â rheolau cydweithwyr er mwyn darparu cefnogaeth gyfatebol.
• Bydd disgwyl i chi gyflawni unrhyw gais rhesymol gan eich rheolwr llinell.

Addysg a Chymwysterau a Ffefrir:

• TGAU neu gymhwyster cyfatebol.
• Byddai profiad blaenorol o gydlynu Dosbarthu neu faes cysylltiedig yn fanteisiol ond nid yn hanfodol.

Profiad:

• Gallu dangos o leiaf 3 blynedd o brofiad mewn rôl debyg ond nid yw hyn yn hanfodol ond yn fanteisiol.
• Sgiliau cyfrifiadurol cryf.
• Sgiliau cyfathrebu a rhyngbersonol rhagorol.
• Gallu i wneud sawl tasg, gweithio dan bwysau ac addasu i amgylchiadau sy’n newid.

Sgiliau a Galluoedd:

• Sgiliau trefnu da.
• Gallu i weithio’n annibynnol ac fel rhan o dîm.
• Ffitrwydd corfforol a gallu i weithio yn yr awyr agored mewn gwhanol dywydd.
• Sylw i fanylion a chywirdeb mewn cadw cofnodion.

Amodau Gweithio:

Fel arfer mae’r gweithredwr chwarel yn gweithio ar safleoedd y cwmni, gyda mynediad i amgylcheddau diwydiannol ac awyr agored. Bydd gofyn gweithio mewn amodau tywydd amrywiol ac mae’n ofynnol gwisgo offer diorgelwch bob amser.
Gall hefyd fod gofyn gweithio gyda’r nos, ar benwythnosau neu oriau anghyson i ateb galw’r cwsmer yn ôl yr angen.

Gofynion Corfforol:

• Ffitrwydd corfforol i gerdded, dringo ac ymdopi â thir anwastad.
• Gallu i godi gwrthrychau trwm a gweithio mewn amodau corfforol anodd.
• Dygnwch ar gyfer sifftiau hir.
• Cysur gweithio yn yr awyr agored mewn amodau tywydd amrywiol.

Cyflog:

 

Cyflog o tua 32,000 – 35,000 y flwyddyn yn dibynnu ar oriau

 

Cyfarwyddiadau ar gyfer Ceisiadau:

Os ydych yn unigolyn ymroddedig a chymhellol sy’n awyddus i ymuno â thîm deinamig yn y diwydiant adeiladu, anfonwch eich CV a llythyr eglurhaol at hr@hogan-group.com. Neu anfonwch gais trwy’r post at:

 

Katherine Hogan
The Hogan Group
Office 255
M-SPARC
Parc Gwyddoniaeth Menai
Gaerwen
Ynys Môn
LL60 6AG

Diwylliant y Cwmni:

Yn Grŵp Hogan, rydym yn meithrin diwylliant o gynhwysiant, cydweithredu ac arloesedd. Credwn mewn creu amgylchedd lle mae pob aelod o’r tîm yn teimlo’n werthfawr wrth gyfrannu eu sgiliau a safbwyntiau unigryw.

Ein hymrwymiad i ddiwylliant cadarnhaol y cwmni yn cael ei adlewyrchu yn ein hymroddiad proffesiynol, cydbwysedd bywyd-gwaith ac ymdeimlad o bwrpas. Ymunwch â ni i lunio gweithle sy’n ysgogi llwyddiant ac yn cyfoethogi bywydau ein gweithwyr a’r gymuned o’n cwmpas.

Gweithredoedd:

Ein Gwerthoedd:

Beth rydym yn ei ddweud Beth rydym yn meddwl Bod yn chwaraewyr tîm Cefnogi ein gilydd a’n cwsmeriaid i gael y gwaith wedi’i wneud. Gallwn ddibynnu ar ein gilydd pan mae pethau’n anodd. Bod yn agos at bobl Gwrando bob amser a gwneud hi’n hawdd i bobl leisio barn neu ofyn am help.   Bod yn onest Cyfathrebu’n agored ac yn glir ar bob lefel. Rhoi’r gwir i gwsmeriaid a chydweithwyr, boed yn dda neu’n ddrwg. Agwedd gadarnhaol Bod yn rhagweithiol ac â meddylfryd “gellir gwneud”. Goresgyn problemau ac ymateb i heriau.

Ein Gweledigaeth: (Ein Nod)

Rydym yn falch o fod yn brif gyflenwr gogledd Cymru o ddeunyddiau adeiladu cynaliadwy ac allyriadau isel i Awdurdodau Lleol, busnesau ac unigolion, gan ddarparu cynhyrchion a gwasanaeth sy’n gywir bob tro, ac sy’n lleihau’r effaith amgylcheddol a’r ôl troed carbon, gan arbed amser ac arian, ac yn cryfhau’r economi leol trwy fuddsoddiad yn ein pobl, ein cadwyn gyflenwi a’r gymuned.

Ein Cenhadaeth: (Yr hyn rydym yn ei wneud heddiw i gyrraedd y Nod)

Mae Hogan yn codi safonau’n barhaus, yn chwilio am ffyrdd o wella elw’r cwsmer trwy ddatrys problemau ac nid eu creu. Gwneir hyn trwy fod yn effeithlon, cynhyrchu deunyddiau adeiladu cynaliadwy o ansawdd uchel, ar amser ac yn rhagori ar ddisgwyliadau cwsmeriaid, gan gadw hyblygrwydd i addasu i anghenion cwsmeriaid a newidiadau’r farchnad.

I gyflawni hyn, rydym yn:

• Deall ac yn darparu anghenion ein cwsmeriaid.
• Sefydlu perthnasoedd hir dymor gyda’n cwsmeriaid ar sail gwasanaeth cwsmer ardderchog.
• Datblygu tîm o bobl ymroddedig i ragoriaeth a gwelliant parhaus.
• Credu bod gan bob un ohonom y gallu i wneud gwahaniaeth.
• Sefydlu ymddiriedaeth ac uniondeb – “rydym yn gwneud yr hyn rydym yn ei ddweud!”

Cyfle Cyfartal:

Mae Cwmnïau Grŵp Hogan yn gyflogwyr cyfle cyfartal ac yn croesawu ceisiadau gan unigolion o bob cefndir.

Dyddiad Cau ar gyfer Ceisiadau:

06/06/2025

Ymwadiad:
Mae’r disgrifiad swydd hwn yn rhoi darlun cyffredinol o natur a lefel y gwaith disgwyliedig. Nid yw’n rhestr gynhwysfawr o holl ddyletswyddau, cyfrifoldebau a sgiliau’r rôl. Rydych chi yn gyflawni unrhyw gais rhesymol gan eich Rheolwr Llinell sy’n ymwneud â’ch rôl / adran, gan gynnwys darparu cefnogaeth gyfatebol yn ystod absenoldebau cydweithwyr.