Vacancies

JOB TITLE: DISPATCH CO-ORDINATOR

Department: Dispatch

Location: Gwyndy Quarry, Llandrygarn, Anglesey. LL71 7AW

Reports to: Dispatch Manager

Job Type: Full Time Basis (may be required to work from different company sites by agreement with the line manager.)

This position is advertised on the above basis, as to meet the growing demand for our products and services, we are expanding our team to meet our customer requirements.

Summary:

The Dispatch Coordinator is responsible for assisting central shipping in planning, coordinating, and overseeing the dispatch of products and services, vehicles, and goods to various destinations while ensuring efficient and cost-effective scheduling, timely response, and adherence to safety and compliance standards.

Key Responsibilities:

1. Dispatch Operations:

• Receive and process dispatch requests from clients, customers, or internal departments.
• Liaise with clients, customers, or the internal department on deliveries.
• Assist Dispatch Manager / Assistant Manager / Central shipping in assigning resources (e.g., drivers, vehicles) to fulfil dispatch requests effectively.
• Monitor real-time progress and location of dispatched units and adjust schedules as needed with central shipping.

2. Crusher Operations:

• Monitor aggregate crusher operation remotely from the dispatch office to ensure the efficient and smooth aggregate production.
• Monitor and adjust the equipment remotely from the dispatch office to ensure it operates efficiently and safely.
• Use the automated system to clear any blockages.
• Carry out routine daily inspections on the crusher.
• Carry out essential routine and reactive housekeeping duties on the crusher.

3. Communication:

• Maintain constant communication with dispatched personnel to provide instructions, updates, and support.
• Serve as the central point of contact for all communication related to dispatch operations.
• Handle inquiries, emergencies, and requests from clients, customers, or field staff.

4. Scheduling and planning:

• Follow instructions provided through shipping schedules created by central shipping office for dispatch, which will have been created based on factors such as availability, proximity, urgency, and customer requirements.
• Plan optimal routes for dispatched vehicles or personnel to minimise travel time and costs.
• Consider factors like traffic conditions, weather, and client preferences when planning routes.

5. Documentation:

• Prepare and maintain accurate dispatch records, including logs, reports, and incident documentation.
• Ensure that all necessary paperwork is for dispatch activities.

Company Compliance

Everyone working for or on behalf of The Hogan Groups Companies must abide by all company policies and associated processes, procedures, and documented instructions, as well as all relevant legal and other requirements, including:

• HSQE requirements.
• Legislative requirements.
• Certification requirements.
• All relevant software used by the company as directed.
• All relevant comms used by the company as directed.
• Attend and participate in relevant regular meetings, including committee, department, management meetings and management review.
• Continual Improvement – Assist with department and or company projects as instructed by the line manager.

Essential Criteria:

• Must have a full UK driving license as travel between sites or suppliers may be required.

Training and CPD

Everyone must undertake training that has been identified for their role by the company.

You will be required to familiarise yourself with colleague roles to provide complementary cover as instructed by your line manager.

You will be required to perform any reasonable request by your line manager.

Education and Preferred Qualification:

• GCSE or equivalent
• Previous experience in dispatch coordination or a related field would be preferred, but not essential.

Experience:

• Able to demonstrate a minimum 3 years’ experience in a similar role would be preferred, but not essential.
• Strong computer skills
• Excellent communication and interpersonal skills.
• Ability to multitask, work under pressure, and adapt to changing circumstances.

Skills & Abilities:

• Strong organisational skills.
• Ability to work independently and as part of a team.
• Physical fitness and the ability to work outdoors in various weather conditions.
• Attention to detail and accuracy in record-keeping.

Working Conditions:

The Quarry Operative typically works on company sites, exposure to outdoor and industrial environments and travel is required. The candidate must be prepared to work in varying weather conditions and will be required to always wear personal protective equipment.

They will also be required to work nights, weekends, or irregular hours to meet the customer demands, which will be on an ad hoc basis as required.

Physical Requirements:

Physical fitness to walk, climb and navigate uneven terrain.

Ability to lift heavy objects and work in physically demanding conditions.

Stamina and endurance for long shifts.

Comfort working outdoors in various weather conditions.

Salary:

Salary range 32,000 – 35,000 per annum, depending on hours.

Application Instructions:

If you are a dedicated and motivated individual looking to join a dynamic team in the construction industry, please submit your CV and cover letter to hr@hogan-group.com.  Alternatively, you can send your application by post to:

Katherine Hogan

The Hogan Group, Office 255, M-SPARC, Menai Science Park, Gaerwen, Anglesey, LL60 6AG

Company Culture:

At The Hogan Group, we foster a culture of inclusivity, collaboration, and innovation. We believe in creating an environment where every team member feels valued and empowered to contribute their unique skills and perspectives. Our commitment to a positive company culture is reflected in our dedication to professional growth, work-life balance, and a shared sense of purpose. Join us in shaping a workplace that not only drives success but also enriches the lives of our employees and the community around us.

Our Values are:

Our Core Values

When we say We mean Be team players Help and support each other and our customers to get the job done. We can rely on each other when the going gets tough. Be approachable Always listen and make it easy for people to speak up and be heard if they have any issues or need help. Business or personal. Be honest Honest, open and clear communication at all levels. Giving customers and colleagues the facts, whether they are good or bad.  Never choosing a white lie to make our lives easier. Have a positive attitude Be proactive and have a can-do attitude.   Overcome problems and rise to challenges.

Our Vision: (Our Goal)

We are proud to be North Wales go-to-supplier of low emission, sustainable construction materials to Local Authorities business and individuals looking for guaranteed right first time, every time, delivery service and products, that minimise their environmental impact and carbon footprint, whilst saving them time and money, strengthening the local economy through investment in our people, the local supply chain and the community in which we’re proudly based.

Our Mission: (What we’re doing today to reach our Goal)

Hogan continually raises standards, looks for ways to improve our customers’ profitability by solving problems and not creating them. Hogan does this is by being efficient, manufacture high-quality sustainable construction materials on time and exceed our customers’ expectations, whilst remaining flexible to adapt to customer needs and market changes to continually progress as a business.

To achieve this, we:

• Understand and deliver our customers’ needs.
• Establish long-term relationships with our customers based on excellent customer service.
• Develop a team of people committed to excellence and continuous improvement.
• Believe each of us can make a difference.
• Establish Trust with in each other, be honest & conducting all our activities with Integrity – “what we say we do!”

Equal Opportunity Employer:

The Hogan Group’s Companies are equal opportunity employers and we welcome candidates from all backgrounds to apply.

Closing Date for Application:

The closing date for all applications is 10th October, 2025.

Disclaimer:

The job description provided here is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. You consent to perform any reasonable request by your Line Manager relating to your role/department, which will involve complimentary cover for your colleagues’ absences.

Teitl y Swydd: Cydlynydd Dosbarthu
Adran: Dosbarthu
Lleoliad: Chwarel Gwyndy, Llandrygarn, Ynys Môn. LL71 7AW
Yn Adrodd i: Rheolwr Dosbarthu
Math o Swydd: Llawn Amser (efallai y gofynnir i chi weithio o safleoedd eraill y cwmni drwy gytundeb â’r rheolwr llinell.)

Mae’r swydd hon wedi ei hysbysebu ar y sail uchod er mwyn ateb y galw cynyddol am ein cynnyrch a’n gwasanaethau, ac rydym yn ehangu’r tîm i fodloni gofynion ein cwsmeriaid.

 

Crynodeb:

Mae’r Cydlynydd Dosbarthu yn gyfrifol am gynorthwyo’r adran gludo ganolog i gynllunio, cydlynu a goruchwylio dosbarthiad cynnyrch a gwasanaethau, cerbydau a nwyddau i wahanol gyrchfannau, gan sicrhau amserlennu effeithlon a chost-effeithiol, ymateb prydlon, a chydymffurfiaeth â safonau diogelwch a rheoliadol.

 

Prif Gyfrifoldebau:

1. Gweithrediadau Dosbarthu:

• Derbyn a phrosesu ceisiadau dosbarthu gan gwsmeriaid neu adrannau mewnol.
• Cysylltu â chwsmeriaid neu adrannau mewnol ynghylch danfoniadau.
• Cynorthwyo’r Rheolwr Dosbarthu / Dirprwy Reolwr / Adran Gludo Ganolog i ddyrannu adnoddau (e.e. gyrwyr, cerbydau) i ateb y ceisiadau’n effeithiol.
• Monitro cynnydd a lleoliad cerbydau a ddosbarthwyd mewn amser real a diwygio amserlenni gyda’r adran gludo ganolog fel bo’r angen.

2. Gweithrediadau Chwalu Cerrig:

• Monitro gweithrediad y peiriant malu cerrig o bell o’r swyddfa dosbarthu er mwyn sicrhau cynhyrchu effeithlon.
• Monitro ac addasu’r offer o bell i sicrhau gweithredu diogel ac effeithiol.
• Defnyddio’r system awtomataidd i glirio unrhyw rwystrau.
• Cynnal archwiliadau beunyddiol arferol ar y peiriant chwalu cerrig.
• Ymgymryd â dyletswyddau glanhau hanfodol, rheolaidd ac adweithiol ar y peiriant malu.

3. Cyfathrebu:

• Cynnal cyfathrebu cyson â’r gweithwyr dosbarthu gan roi cyfarwyddiadau, diweddariadau a chefnogaeth.
• Bod yn bwynt cyswllt canolog ar gyfer pob cyfathrebu sy’n ymwneud â dosbarthiadau.
• Trin ymholiadau, argyfyngau, a cheisiadau gan gwsmeriaid neu staff maes.

4. Amserlennu a Chynllunio:

• Dilyn y cyfarwyddiadau a ddarperir drwy amserlenni cludo gan yr adran gludo ganolog, wedi’u creu ar sail argaeledd, agosrwydd, brys a gofynion cwsmer.
• Cynllunio llwybrau gorau i gerbydau dosbarthu er mwyn lleihau amser a chostau teithio.
• Ystyried ffactorau megis traffig, tywydd a dewisiadau cwsmer wrth gynllunio.

5. Dogfennaeth:

• Paratoi a chynnal cofnodion dosbarthu cywir, gan gynnwys logiau, adroddiadau a dogfennau digwyddiadau.
• Sicrhau bod yr holl bapurau angenrheidiol ar gael ar gyfer gweithgareddau dosbarthu.

 

Cydymffurfiaeth y Cwmni:

Rhaid i bawb sy’n gweithio i neu ar ran Cwmnïau Grŵp Hogan lynu wrth holl bolisïau’r cwmni a’r holl brosesau, gweithdrefnau a chyfarwyddiadau dogfennol cysylltiedig yn ogystal â gofynion cyfreithiol a rheoliadol perthnasol, gan gynnwys:

• Gofynion HSQE.
• Gofynion deddfwriaethol.
• Gofynion ardystio.
• Yr holl feddalwedd berthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir.
• Yr holl gyfathrebu perthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir.
• Mynychu a chymryd rhan mewn cyfarfodydd rheolaidd perthnasol, gan gynnwys pwyllgorau, adrannau, rheolaeth a’r adolygiad rheoli.
• Gwella’n Barhaus – cynorthwyo gyda phrosiectau adranol neu gwmni fel y cyfarwyddir gan y rheolwr llinell.

 

Meini Prawf Hanfodol:

• Rhaid bod â thrwydded yrru lawn y DU gan y gallai fod angen teithio rhwng safleoedd neu gyflenwyr.

 

Hyfforddiant a Datblygiad Proffesiynol Parhaus:

• Rhaid i bawb gwblhau’r hyfforddiant a nodwyd ar gyfer eu rôl gan y cwmni.
• Bydd gofyn i chi ddod ymgyfarwyddo â rolau cydweithwyr er mwyn gallu gyflenwi fel y cyfarwyddir gan eich rheolwr llinell.
• Bydd gofyn i chi gyflawni unrhyw gais rhesymol gan eich rheolwr llinell.

 

Addysg a Chymwysterau a Ffefrir:

• TGAU neu gymhwyster cyfatebol.
• Byddai profiad blaenorol mewn cydlynu dosbarthu neu faes cysylltiedig yn ddymunol ond nid yn hanfodol.

 

Profiad:

• Byddai gallu dangos o leiaf 3 blynedd o brofiad mewn rôl debyg yn ddymunol ond nid yn hanfodol.
• Sgiliau cyfrifiadurol cryf.
• Sgiliau cyfathrebu a rhyngbersonol rhagorol.
• Gallu i wneud sawl tasg, gweithio dan bwysau, ac addasu i amgylchiadau sy’n newid.

 

Sgiliau a Galluoedd:

• Sgiliau trefnu cryf.
• Gallu gweithio’n annibynnol ac fel rhan o dîm.
• Ffitrwydd corfforol a’r gallu i weithio yn yr awyr agored mewn amodau tywydd amrywiol.
• Sylw i fanylion a chywirdeb wrth gadw cofnodion.

 

Amodau Gwaith:

Fel arfer bydd y Gweithredwr Chwarel yn gweithio ar safleoedd y cwmni, bydd yn cael ei amlygu i amgylcheddau awyr agored a diwydiannol, a bydd angen teithio. Rhaid i’r ymgeisydd fod yn barod i weithio mewn amodau tywydd amrywiol a bydd gofyn iddo wisgo offer diogelu personol bob amser.
Efallai y bydd gofyn gweithio gyda’r nos, ar benwythnosau neu oriau afreolaidd er mwyn bodloni gofynion cwsmeriaid, ar sail ad hoc.

 

Gofynion Corfforol:

• Ffitrwydd corfforol i gerdded, dringo a symud ar dir anwastad.
• Gallu i godi gwrthrychau trwm a gweithio mewn amodau corfforol heriol.
• Dygnwch ar gyfer sifftiau hir.
• Bod yn gyfforddus yn gweithio yn yr awyr agored mewn amodau tywydd amrywiol.

 

Cyflog a Buddion:

Band Cyflog – £32,000 – £35,000 y flwyddyn, yn dibynnu ar oriau.

Cyfarwyddiadau ar gyfer Gwneud Cais:

Os ydych chi’n unigolyn ymroddedig, llawn cymhelliant, sy’n chwilio am gyfle i ymuno â thîm deinamig yn y diwydiant adeiladu, anfonwch eich CV a llythyr eglurhaol at hr@hogan-group.com. Fel arall, gallwch anfon eich cais drwy’r post at:

Katherine Hogan
The Hogan Group
Swyddfa 255
M-SPARC
Parc Gwyddoniaeth Menai
Gaerwen
Ynys Môn
LL60 6AG

 

Diwylliant y Cwmni:

Yn Grŵp Hogan, rydym yn meithrin diwylliant o gynhwysiant, cydweithredu ac arloesi. Rydyn ni’n credu mewn creu amgylchedd lle mae pob aelod o’r tîm yn cael ei werthfawrogi a’i alluogi i gyfrannu eu sgiliau a’u safbwyntiau unigryw. Mae ein hymrwymiad i ddiwylliant cwmni cadarnhaol yn cael ei adlewyrchu yn ein hymroddiad i dwf proffesiynol, cydbwysedd gwaith-bywyd, a theimlad o bwrpas cyffredin.

Ein Gwerthoedd yw:

• Bod yn chwaraewyr tîm:

Helpu a chefnogi ein gilydd a’n cwsmeriaid i wneud y gwaith. Gallwn ddibynnu ar ein gilydd pan fo pethau’n anodd.

• Bod yn agos atoch chi:

Gwrando bob amser a gwneud hi’n hawdd i bobl leisio pryderon neu ofyn am help, busnes neu bersonol.

• Bod yn onest:

Cyfathrebu gonest, agored a chlir ar bob lefel. Rhoi’r ffeithiau i gwsmeriaid a chydweithwyr boed yn dda neu’n ddrwg. Peidio byth â dewis “celwydd golau” i wneud bywyd yn haws.

• Meddu ar agwedd gadarnhaol: Bod yn rhagweithiol gyda meddylfryd “gallu gwneud”. Trawsnewid problemau yn heriau i’w goresgyn.

Ein Gweledigaeth (Ein Nod):
Rydym ni’n falch o fod yn gyflenwr dewis cyntaf Gogledd Cymru ar gyfer deunyddiau adeiladu cynaliadwy, allyriadau isel, i Awdurdodau Lleol, busnesau ac unigolion sy’n chwilio am gynhyrchion a gwasanaethau dibynadwy sy’n lleihau effaith amgylcheddol a’r ôl-troed carbon, gan arbed amser ac arian, ac atgyfnerthu’r economi leol drwy fuddsoddi yn ein pobl, y gadwyn gyflenwi leol a’r gymuned yr ydym yn falch o’i galw’n gartref.

Ein Cenhadaeth (Yr hyn rydym ni’n ei wneud heddiw i gyrraedd y Nod):
Mae Hogan yn codi safonau’n barhaus, yn chwilio am ffyrdd i wella elw ein cwsmeriaid drwy ddatrys problemau yn hytrach na’u creu. Gwneir hyn drwy fod yn effeithlon, cynhyrchu deunyddiau adeiladu cynaliadwy o ansawdd uchel, ar amser ac yn rhagori ar ddisgwyliadau cwsmeriaid, gan aros yn hyblyg i addasu i anghenion cwsmeriaid a newidiadau yn y farchnad.

I gyflawni hyn rydym ni’n:

• Deall a darparu anghenion ein cwsmeriaid.
• Sefydlu perthnasoedd hirdymor â’n cwsmeriaid ar sail gwasanaeth cwsmer rhagorol.
• Datblygu tîm o bobl sy’n ymroddedig i ragoriaeth a gwelliant parhaus.
• Credu y gall pob un ohonom wneud gwahaniaeth.
• Sefydlu ymddiriedaeth yn ein gilydd, bod yn onest a chynnal ein holl weithgareddau ag uniondeb – “yr hyn a ddywedwn a wnawn!”

 

Cyflogwr Cyfle Cyfartal:

Mae Cwmnïau Grŵp Hogan yn gyflogwyr cyfle cyfartal, ac rydym yn croesawu ceisiadau gan ymgeiswyr o bob cefndir.

 

Dyddiad Cau ar gyfer Ceisiadau:

Dyddiad cau ar gyfer pob cais yw 10 Hydref 2025.

 

Ymwadiad:

Bwriad y disgrifiad swydd hwn yw amlinellu natur gyffredinol a lefel y gwaith sy’n cael ei wneud gan unigolion yn y swydd hon. Nid yw’n rhestr gynhwysfawr o’r holl gyfrifoldebau, dyletswyddau a sgiliau gofynnol. Rydych yn cydsynio i gyflawni unrhyw gais rhesymol gan eich Rheolwr Llinell sy’n ymwneud â’ch rôl / adran, a allai gynnwys cyflenwi yn ystod absenoldebau cydweithwyr.

 

Hoffech chi i mi baratoi fersiwn dwyieithog (Cymraeg ac Saesneg ochr yn ochr) ar gyfer defnydd swyddogol, fel ar gyfer hysbysebu neu lyfryn swyddi?