Vacancies

JOB TITLE: General Administrator

Department: HSQE / HR

Location: M-SPARC Office, Gaerwen, Anglesey

Company: Hogan Group

Reports to: HR Manager

Job Type: Full Time Basis / Hybrid (may be required to work from different company sites and or from home as instructed or by agreement with line manager.)

This position is advertised on the above basis as to meet the growing demand for our products and services, we are expanding our team to meet our customer requirements.

Summary:

The General Administrator is responsible for providing administrative support to ensure the efficient operation of the office. This role involves handling a variety of tasks related to organisation, communication, and clerical functions. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks simultaneously while maintaining a high level of professionalism.

Key Responsibilities:

  1. Office Management:
    • Maintain office supplies inventory and place orders as needed.
    • Coordinate office maintenance and repairs.
    • Organise and maintain office files, both physical and digital.
    • Oversee the cleanliness and organisation of the office space.
  2. Administrative Support:
    • Provide administrative support to management and other staff members.
    • Help with on boarding new employees, including preparing workstations and inductions.
    • Answer and direct phone calls, emails, and other correspondence.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare and distribute meeting agendas, minutes, and other documents.
    • Assist with the preparation of reports, presentations, and data entry.
  3. Clerical Duties
    • Handle incoming and outgoing mail and deliveries.
    • Perform general clerical tasks such as photocopying, scanning, and faxing.
    • Manage and maintain the company’s databases.
    • Assist in the preparation and processing of invoices, receipts, and other financial documents.
  4. Customer Service:
    • Greet and assist visitors, ensuring a welcoming and professional environment.
    • Address customer inquiries and provide information as needed.
    • Liaise with clients, suppliers, and service providers.
  5. Project Assistance:
    • Support various projects and initiatives as assigned by management.
    • Assist in compiling data and preparing reports for internal and external use.
    • Assist in coordinating events, workshops, and other company activities.

Company Compliance

Everyone working for or on behalf of The Hogan Groups Companies must abide by all company policies and associated processes, procedures, and documented instructions as well as all relevant legal and other requirements including:

  • HSQE requirements.
  • Legislative requirements.
  • Certification requirements.
  • All relevant software used by the company as directed.
  • All relevant comms used by the company as directed.
  • Attend and participate in relevant regular meetings, including committee, department, management meetings and management review.
  • Continual Improvement – Assist with department and or company projects as instructed by the line manager.

Essential Criteria:

  •  Must have a full UK driving license as frequent travel between sites is required.

Training and CPD

Everyone must undertake training that has been identified for their roll by the company.

You will be required to familiarise yourself with colleague roles to provide complimentary cover as instructed by your line manager.

You will be required to perform any reasonable request by your line manager.

Education and Preferred Qualifications:

  • GCSE or equivalent
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Power point).
  • Business degree or business-related NVQ.

Experience:

  • Demonstrable experience in a similar administrative role, preferably within the construction industry and with minimum 3-year experience.
  • Experience in office management or customer service is a plus.

Skills & Abilities:

  • Strong organizational and time management skills.
  • Strong typing and numeracy skills, data entry, and computer-based record -keeping.
  • Strong computer skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Ability to maintain confidentiality of sensitive information.
  • Strong interpersonal skills and a professional demeanour.
  • Flexibility and adaptability in a fast-paced work environment.

Working Conditions:

The General Administrator typically works in an office setting but may also occasionally spend time on site. They may be required to wear personal protective equipment if visiting certain areas of the site.

The role follows regular office hours, which are typically Monday to Friday, 9am to 5pm. However, longer hours, weekends, or irregular hours may be required during financial and or other reporting periods or when department deadlines are approaching.

 

Physical Requirements:

Physical fitness to walk, climb and navigate uneven terrain.

Salary and Benefits:

Salary Band – £20,820.00 to £23,500.00

Refer to the contract of employment for agreed salary and benefits.

Application Instructions:

If you are a dedicated and motivated individual looking to join a dynamic team in the construction industry, please submit your CV and cover letter to hr@hogan-group.com .  Alternatively, you can send your application by post to:

Katherine Hogan –

The Hogan Group, Office 255, M-SPARC, Menai Science Park, Gaerwen, Anglesey, LL60 6AG.

Teitl Swydd: Gweinyddwr Cyffredinol

Adran: HSQE / AD

Lleoliad: Swyddfa M-SPARC, Gaerwen, Ynys Môn

Yn Atebol i: Rheolwr AD

Math o Swydd: Llawn Amser / Hybrid (efallai y gofynnir i chi weithio o wahanol safleoedd cwmni neu o gartref fel y cyfarwyddir neu trwy gytundeb gyda’r rheolwr llinell).

Mae’r swydd hon yn cael ei hysbysebu ar y sail uchod i ateb y galw cynyddol am ein cynhyrchion a’n gwasanaethau, rydym yn ehangu ein tîm i fodloni gofynion ein cwsmeriaid.

Crynodeb: Mae’r Gweinyddwr Cyffredinol yn gyfrifol am ddarparu cymorth gweinyddol i sicrhau bod y swyddfa’n rhedeg yn effeithlon. Mae’r rôl hon yn cynnwys ymdrin â llu o dasgau sy’n ymwneud â threfnu, cyfathrebu a swyddogaethau clerigol. Bydd yr ymgeisydd delfrydol yn hynod drefnus, yn fanwl gywir ac yn gallu rheoli sawl tasg ar yr un pryd tra’n cynnal lefel uchel o broffesiynoldeb.

Prif Gyfrifoldebau:

  1. Rheoli Swyddfa:
  • Cynnal rhestr eiddo cyflenwadau swyddfa a gosod archebion yn ôl yr angen.
  • Cydlynu gwaith cynnal a chadw ac atgyweiriadau’r swyddfa.
  • Trefnu a chynnal ffeiliau swyddfa, yn gorfforol ac yn ddigidol.
  • Goruchwylio glendid a threfniadaeth y lle swyddfa.

2. Cymorth Gweinyddol: 

  • Darparu cymorth gweinyddol i’r rheolwyr a gweithwyr eraill.
  • Cynorthwyo gyda mewnfudo staff newydd, gan gynnwys paratoi gorsafoedd gwaith a chyflwyniadau.
  • Ateb a chyfeirio galwadau ffôn, e-byst a gohebiaeth arall.
  • Trefnu a chydlynu cyfarfodydd, apwyntiadau, a threfniadau teithio.
  • Paratoi a dosbarthu agendâu cyfarfodydd, cofnodion, a dogfennau eraill.
  • Cynorthwyo gyda pharatoi adroddiadau, cyflwyniadau a datafewnbwn.

3. Dyletswyddau Clerigol:

  • Delio â phost a danfoniadau sy’n dod i mewn ac allan.
  • Perfformio tasgau clerigol cyffredinol fel ffotogopïo, sganio, a ffacsio.
  • Rheoli a chynnal cronfeydd data’r cwmni.
  • Cynorthwyo gyda pharatoi a phrosesu anfonebau, derbyniadau, a dogfennau ariannol eraill.

4. Gwasanaeth Cwsmeriaid:

  • Cyfarch ac yn cynorthwyo ymwelwyr, gan sicrhau awyrgylch croesawgar a phroffesiynol.
  • Ymateb i ymholiadau cwsmeriaid a darparu gwybodaeth wrth ofyn.
  • Cydweithio â chleientiaid, cyflenwyr, a darparwyr gwasanaeth.

5. Cymorth Prosiect:

  • Cefnogi gwahanol brosiectau a mentrau fel y’u cyfeirir gan y rheolwyr.
  • Cynorthwyo wrth gasglu data a pharatoi adroddiadau at ddefnydd mewnol ac allanol.
  • Cynorthwyo gyda chydlynu digwyddiadau, gweithdai, a gweithgareddau eraill y cwmni.

Cydymffurfiaeth y Cwmni: Mae’n ofynnol i bawb sy’n gweithio i neu ar ran Cwmnïau Grŵp Hogan ufuddhau i holl bolisïau a phrosesau cysylltiedig y cwmni, gan gynnwys:

  • Gofynion HSQE.
  • Gofynion deddfwriaethol.
  • Gofynion ardystio.
  • Pob meddalwedd perthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir.
  • Pob cyfathrebiad perthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir.
  • Mynychu a chyfrannu at gyfarfodydd rheolaidd perthnasol, gan gynnwys pwyllgorau, cyfarfodydd adran a rheolwyr.
  • Gwelliant Parhaus – Cynorthwyo gydag adran neu brosiectau cwmni fel y cyfarwyddir gan y rheolwr llinell.

Meini Prawf Hanfodol: • Mae’n rhaid cael trwydded yrru lawn y DU gan fod teithio aml rhwng safleoedd yn ofynnol.

Hyfforddiant a Datblygiad Proffesiynol Parhaus (CPD): Mae’n ofynnol i bawb ymgymryd â hyfforddiant a nodwyd ar eu cyfer gan y cwmni. Bydd disgwyl i chi ddod yn gyfarwydd â rolau cydweithwyr i ddarparu gorchudd ategol fel y cyfarwyddir gan eich rheolwr llinell. Byddwch yn ofynnol i gyflawni unrhyw gais rhesymol gan eich rheolwr llinell.

Addysg a Chymwysterau Dewisol:

  • TGAU neu gyfwerth.
  • Hyfedredd yn Suite Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Gradd busnes neu NVQ cysylltiedig â busnes.

Profiad:

  • Profiad amlwg mewn swydd weinyddol debyg, yn ddelfrydol o fewn y diwydiant adeiladu gyda lleiafswm o 3 blynedd o brofiad.
  • Mae profiad mewn rheoli swyddfa neu wasanaeth cwsmeriaid yn fantais.

Sgiliau ac Abilrwydd:

  • Sgiliau trefnu a rheoli amser cryf.
  • Sgiliau teipio a rhifedd cryf, fewnbwn data, a chofnodi ar gyfrifiadur.
  • Sgiliau cyfrifiadurol cryf.
  • Sgiliau cyfathrebu llafar ac ysgrifenedig rhagorol.
  • Y gallu i weithio’n annibynnol ac fel rhan o dîm.
  • Sylw i fanylion a sgiliau datrys problemau.
  • Y gallu i gynnal cyfrinachedd gwybodaeth sensitif.
  • Sgiliau rhyngbersonol cryf a dull proffesiynol.
  • Hyblygrwydd ac addasrwydd mewn amgylchedd gwaith cyflym.

Amodau Gwaith: Fel arfer, mae’r Gweinyddwr Cyffredinol yn gweithio mewn lleoliad swyddfa ond efallai y bydd yn treulio amser ar y safle o bryd i’w gilydd. Efallai y bydd gofyn iddynt wisgo offer diogelu personol os byddant yn ymweld â rhai ardaloedd o’r safle. Mae’r swydd yn dilyn oriau swyddfa rheolaidd, sef dydd Llun i ddydd Gwener, 9am i 5pm fel arfer. Fodd bynnag, efallai y bydd gofyn am oriau hirach, penwythnosau, neu oriau afreolaidd yn ystod cyfnodau adrodd ariannol neu os yw terfynau amser yr adran yn agosáu.

Gofynion Corfforol: Ffitrwydd corfforol i gerdded, dringo a llywio tir anwastad.

Cyflog a Buddion:

Band Cyflog – £20,820.00 i £23,500.00 Cyfeiriwch at y contract cyflogaeth ar gyfer y cyflog a’r buddion y cytunwyd arnynt.

Cyfarwyddiadau Cais: Os ydych chi’n unigolyn ymroddedig a chymhellol sy’n edrych am gyfle i ymuno â thîm deinamig yn y diwydiant adeiladu, cyflwynwch eich CV a llythyr eglurhaol i hr@hogan-group.com. Fel arall, gallwch anfon eich cais trwy’r post i:

Katherine Hogan The Hogan Group Swyddfa 255 M-SPARC Parc Gwyddoniaeth Menai Gaerwen Ynys Môn LL60 6AG