JOB TITLE: HSQE Administrator

  1. Department: HSQE

    Location: M-SPARC, Menai Science Park, Gaerwen, Anglesey.

    Reports to: HSQE Manager.

    Job Type: Full Time Basis / Hybrid (may be required to work from different company sites and or from home as instructed or by agreement with line manager.)

    This position is advertised on the above basis as to meet the growing demand for our products and services, we are expanding our team to meet our customer requirements.


    The HSQE Administrator is responsible for assisting in the planning, implementation, monitoring, and reporting of health, safety, quality, and environmental programs within the organization. This role involves administrative tasks, documentation management, and collaboration with various departments, contractors, and customers to ensure compliance with regulations and standards.

     Key Responsibilities:

    1. Documentation Management:
      • Assist in maintaining and organizing HSQE-related documents, records, and reports including scheduling meetings, managing calendars, and ordering supplies.
      • Ensure that documentation is up-to-date, accurate, and easily accessible and traceable.
      • Assist in creating and revising HSQE policies, procedures, and manuals.
    2. Compliance Monitoring:
      • Monitor compliance with HSQE regulations, industry standards, and internal policies.
      • Assist in conducting regular audits and inspections to identify non-compliance issues.
      • Assist in the preparation and coordination of internal and external audits and inspections.
      • Help ensure all necessary documentation is readily available for auditors and inspectors.
      • Update compliance tracking systems as needed.
      • Collaborate with internal teams to develop corrective action plans and track their implementation.
    3. Training Support:
      • Coordinate and schedule HSQE training sessions for employees.
      • Maintain training records and assist in the development of training materials.
      • Track employee certifications and ensure training requirements are met.
    4. Incident Reporting:
      • Assist in the investigation and documentation of accidents, incidents, near-misses, and environmental breaches.
      • Compile incident reports and assist in root cause analysis.
      • Ensure proper filing and archiving of incident reports.
    5. Data Analysis and Reporting:
      • Generate and prepare and analyse data related to health, safety, quality, and environmental performance.
      • Input and manage data related to HSQE activities into databases or tracking systems.
      • Prepare regular reports and presentations for management review.
    6. Communication and Collaboration:
      • Collaborate with various departments to promote a culture of HSQE excellence.
      • Coordinate communication within the HSQE department and other departments.
      • Communicate HSQE policies, initiatives, and updates to employees.
      • Serve as a point of contact for HSQE-related inquiries.
    7. Continuous Improvement:
      • Participate in HSQE improvement initiatives and suggest enhancements to existing processes.
      • Stay informed about industry best practices and emerging HSQE trends.


    1. Company Compliance

    Everyone working for or on behalf of The Hogan Groups Companies must abide by all company policies and associated processes, procedures, and documented instructions as well as all relevant legal and other requirements including:

    • HSQE requirements.
    • Legislative requirements.
    • Certification requirements.
    • All relevant software used by the company as directed.
    • All relevant comms used by the company as directed.
    • Attend and participate in relevant regular meetings, including committee, department, management meetings and management review.
    • Continual Improvement – Assist with department and or company projects as instructed by the line manager.
    1. Training and CPD
      • Everyone must undertake training that has been identified for their roll by the company.
      • You will be required to familiarise yourself with colleague roles to provide complimentary cover as instructed by your line manager.
      • You will be required to perform any reasonable request by your line manager.

    Essential Criteria:

    • Must have a full UK driving license as traveling between sites may be required.
    • The right candidate will have a strong commitment to health, safety, quality, and environmental principles.


    • IOSH Managing safely would be preferred but is not essential.
    • Knowledge of relevant certifications (e.g., OSHA, ISO9001, ISO14001, ISO45001) would be a plus.
    • Proficiency in using MS Office and document management software.
    • Excellent communication and interpersonal skills.
    • Strong attention to detail and organisational skills.
    • Ability to work both independently and collaboratively in a team environment.
    • Basic knowledge or relevant regulations and industry standards.
    • Willingness to learn and adapt in a dynamic work environment.




    • Demonstrable experience in a similar administrator’s role, preferably within the construction industry and with minimum 3-year experience

    Working Conditions:

    The HSQE Administrator typically works in an office setting but may also occasionally spend time on site. They may be required to wear personal protective equipment if visiting certain areas of the site.

    The role follows regular office hours, which are typically Monday to Friday, 9am to 5pm. However longer hours, weekends, or irregular hours may be required during external audits and or other reporting periods or when department deadlines are approaching.

    Salary and Benefits:


    Salary Band – £22,500 to £27,500

    Refer to the contract of employment for agreed salary and benefits.

    Application Instructions:

    If you are a dedicated and motivated individual looking to join a dynamic team in the construction industry, please submit your CV and cover letter to .  Alternatively, you can send your application by post to:

    Katherine Hogan, The Hogan Group, Office 255, M-SPARC, Menai Science Park, Gaerwen, Anglesey, LL60 6AG


    Company Culture:

    At The Hogan Group, we foster a culture of inclusivity, collaboration, and innovation. We believe in creating an environment where every team member feels valued and empowered to contribute their unique skills and perspectives. Our commitment to a positive company culture is reflected in our dedication to professional growth, work-life balance, and a shared sense of purpose. Join us in shaping a workplace that not only drives success but also enriches the lives of our employees and the community around us.

    Our Values are:

    • Teamwork, Openness, Fairness, Honesty, Trust, Commitment to continuous improvement.

    Our Vision:

    Continually raising standards, to improve our customers profitability by solving problems and not creating them.

    Our Mission:

    Efficiently, sustainably produce and supply high quality construction products so that we satisfy customers, support the community and progress as a business.


    To achieve this, we:

    • Understand and deliver our customers’ needs.
    • Establish long term relationships with our customers based on excellent customer service.
    • Develop a team of people committed to excellence and continuous improvement.
    • Believe each of us can make a difference.

    Equal Opportunity Employer:

    The Hogan Group’s Companies are equal opportunity employers and, we welcome candidates from all backgrounds to apply.

    Closing Date for Application:

    The closing date for all applications are Monday 13th November 2023.


    The job description provided here is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. You consent to perform any reasonable request by your Line Manager relating to your role / department, which will involve complimentary cover for your colleagues’ absences.

    Swydd Teitl: Gweinyddwr HSQE.

    Adran: HSQE.

    Lleoliad: M-SPARC, Parc Gwyddoniaeth Menai, Gaerwen, Ynys Môn.

    Yn adrodd i: Rheolwr HSQE.

    Math o Swydd: Amaethyddiad Llawn Amser / Hybrid (efallai y bydd gofyn gweithio o wahanol safleoedd y cwmni ac/neu gartref fel y cyfarwyddir neu drwy gytundeb â’r rheolwr llinell.)

    Mae’r swydd hon yn cael ei hysbysebu ar y sail uchod er mwyn bodloni’r galw cynyddol am ein cynhyrchion a’n gwasanaethau, rydym yn ehangu ein tîm i ddiwallu anghenion ein cwsmeriaid.

    Crynodeb: Mae’r Gweinyddwr HSQE yn gyfrifol am gynorthwyo gyda chynllunio, gweithredu, monitro ac adrodd ar raglenni iechyd, diogelwch, ansawdd a’r amgylchedd o fewn y sefydliad. Mae’r rôl hon yn cynnwys tasgau gweinyddol, rheoli dogfennau, a chydweithio â gwahanol adrannau, contractwyr a chwsmeriaid i sicrhau cydymplad ag rheoliadau a safonau.

    Cyfrifoldebau Allweddol:

    1. Rheoli Dogfennau: • Cynorthwyo i gynnal a threfnu dogfennau, cofnodion ac adroddiadau sy’n ymwneud â HSQE, gan gynnwys trefnu cyfarfodydd, rheoli calendrau a gorchmynion archebu. • Sicrhau bod y dogfennau wedi’u diweddaru’n rheolaidd, yn gywir, ac yn hawdd eu cyrchu a’u holrhain. • Cynorthwyo i greu a diwygio polisïau, gweithdrefnau a llawlyfrau HSQE.
    2. Monitro Cydymplad: • Monitro cydymplad â rheoliadau HSQE, safonau diwydiant, a pholisïau mewnol. • Cynorthwyo i gynnal archwiliadau a phrofion rheolaidd i ganfod materion lle na chydymplir. • Cynorthwyo i baratoi a chydgysylltu archwiliadau a phrofion mewnol ac allanol. • Helpu i sicrhau bod yr holl ddogfennau angenrheidiol ar gael i archwilwyr ac arolygwyr. • Diweddaru systemau olrhain cydymplad yn ôl yr angen. • Cydweithio â thimau mewnol i ddatblygu cynlluniau gweithredu cywir a chadw’r traciau.
    3. Cefnogi Hyfforddiant: • Cydlynu a threfnu sesiynau hyfforddiant HSQE ar gyfer y gweithwyr. • Cynnal cofnodion hyfforddiant a chynorthwyo i ddatblygu deunyddiau hyfforddi. • Olrhain ardystiadau gweithwyr a sicrhau bod gofynion hyfforddiant yn cael eu bodloni.
    4. Adrodd am Ddigwyddiadau: • Cynorthwyo i archwilio a dogfennu damweiniau, digwyddiadau, digwyddiadau agos, a throseddau amgylcheddol. • Casglu adroddiadau digwyddiadau a chynorthwyo i dadansoddi achosion gwreiddiol. • Sicrhau bod adroddiadau digwyddiadau yn cael eu cadw’n briodol ac yn cael eu chronni.
    5. Dadansoddi Data ac Adrodd: • Creu a pharatoi a dadansoddi data sy’n ymwneud â pherfformiad iechyd, diogelwch, ansawdd ac amgylchedd. • Mewnosod a rheoli data sy’n ymwneud â gweithgareddau HSQE i basau data neu systemau olrhain. • Paratoi adroddiadau rheolaidd a chyflwyniadau ar gyfer adolygiad gan y rheolwyr.
    6. Cyfathrebu a Chydweithrebu: • Cydweithio â gwahanol adrannau i hyrwyddo diwylliant o ragoriaeth HSQE. • Cydlynu cyfathrebiad o fewn yr adran HSQE ac adrannau eraill. • Cyfathrebu polisïau, mentrau ac adolygiadau HSQE i’r gweithwyr. • Gwasanaethu fel pwynt cyswllt ar gyfer ymholiadau sy’n ymwneud â HSQE.
    7. Gwella Parhaol: • Cyfrannu at fentrau gwella HSQE a chynnig gwelliannau i brosesau presennol. • Cadw’n hysbys am arferion gorau yn y diwydiant a thueddiadau HSQE newydd.
    8. Cydymplad y Cwmni • Rhaid i bawb sy’n gweithio dros neu ar ran Cwmnïau Grwp Hogan ddilyn holl bolisïau’r cwmni a phrosesau, gweithdrefnau, ac ganllawiau ysgrifenedig cysylltiedig yn ogystal â’r holl ofynion cyfreithiol a gofynion eraill perthnasol, gan gynnwys: • Ofynion HSQE. • Ofynion Deddfwriaethol. • Ofynion Tystysgrifau. • Yr holl feddalwedd berthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir. • Yr holl gyfryngau berthnasol a ddefnyddir gan y cwmni fel y cyfarwyddir. • Ymweld â chyfarfodydd rheolaidd perthnasol a chymryd rhan ynddynt, gan gynnwys cyfarfodydd pwyllgor, adrannau, cyfarfodydd rheoli, a’r adolygiad rheoli. • Gwella Parhaol – Cynorthwyo gyda phrosiectau’r adran neu’r cwmni fel y cyfarwyddir.
    9. Hyfforddiant a DAT • Rhaid i bawb gael hyfforddiant a nodwyd ar gyfer eu swydd gan y cwmni. • Bydd gofyn i chi gyfarwyddo â swyddi cydweithwyr i ddarparu gwasanaeth amgegant fel y cyfarwyddir gennych. • Bydd gofyn i chi gyflawni unrhyw gais rhesymol gan eich rheolwr llinell.

    Meini Pryddest:

    • Rhaid bod gennych drwydded yrru DU llawn gan fod gofynion teithio rhwng safleoedd efallai. • Bydd yr ymgeisydd cywir yn ymrwymo’n gryf i egwyddorion iechyd, diogelwch, ansawdd ac amgylchedd. Addysg: • Byddai IOHS Rheoli’n hawdd, ond nid yw’n hanfodol. • Gwybodaeth am achrediadau perthnasol (e.e., OSHA, ISO9001, ISO14001, ISO45001) fyddai’n fanteisiol. • Proffesiynoldeb wrth ddefnyddio MS Office a meddalwedd rheoli dogfennau. • Sgiliau cyfathrebu a rhyngbersonol rhagorol. • Sylw manwl a sgiliau trefnu cadarn. • Gallu gweithio’n annibynnol ac mewn cydweithredu mewn amgylchedd tîm. • Gwybodaeth sylfaenol am reoliadau perthnasol a safonau diwydiant. • Parodrwydd i ddysgu ac addasu mewn amgylchedd gwaith deinamig.


    • Profiad amlwg mewn swydd debyg o ran gweinyddwr, yn ddelfrydol o fewn y diwydiant adeiladu a phrofiad o o leiaf 3 blynedd.

    Cyflyrau Gwaith:

    Fel arfer, mae’r Gweinyddwr HSQE yn gweithio mewn swyddfa, ond gall hefyd dreulio amser ar y safle o bryd i’w gilydd. Efallai y bydd gofyn iddynt wisgo offer diogelu personol os ydynt yn ymweld â rhannau penodol o’r safle. Mae’r swydd yn dilyn oriau swyddfa arferol, sydd fel arfer o ddydd Llun i ddydd Gwener, 9am i 5pm. Fodd bynnag, efallai y bydd angen oriau hwy, penwythnosau, neu oriau anghyson yn ystod archwiliadau allanol a/neu gyfnodau eraill o adrodd pan fydd terfynau adrannau’n agosáu.

    Cyflog a Buddion:

    Banda Cyflog – £22,500 i £27,500 Cyfeiriwch at gytundeb cyflog a buddion y cytundeb cyflog.

    Canllawiau i Wneud Cais: Os ydych yn unigolyn ymrwymedig a chwilio’n frwd am ymuno â thîm deinamig yn y diwydiant adeiladu, anfonwch eich CV a llythyr eglurhaol i Hefyd, gallwch anfon eich cais drwy bost at:

    Katherine Hogan Grŵp Hogan Swyddfa 255 M-SPARC Parc Gwyddoniaeth Menai Gaerwen Ynys Môn LL60 6AG

    Diwylliant y Cwmni: Yn Grŵp Hogan, rydym yn meithrin diwylliant o gynhwysiant, cydweithio ac arloesedd. Credwn mewn creu amgylchedd lle mae pob aelod o’r tîm yn teimlo eu bod yn cael eu gwerthfawrogi ac yn cael eu grymuso i gyfrannu eu sgiliau a’u safbwyntiau unigryw. Mae ein hymrwymiad i ddiwylliant cwmni cadarn yn cael ei adlewyrchu yn ein hymrwymiad i dwf proffesiynol, cydbwysedd bywyd gwaith, a synnwyr o bwrpas cyffredin. Ymunwch â ni i lunio amgylchedd gwaith sy’n ysgogi llwyddiant ac sy’n cyfoethogi bywydau ein gweithwyr a’r gymuned o’n cwmpas.

    Ein Gwerthoedd yw: • Tîm, Agoredrwydd, Tegwch, Onestrwydd, Ymddiriedaeth, Ymrwymiad i welliant parhaol. Ein Gweledigaeth: Codir safonau’n gyson i wella proffits ein cwsmeriaid drwy ddatrys problemau ac nid creu problemau.

    Ein Cenhadaeth: Cynhyrchu a chyflenwi cynnyrch adeiladu o ansawdd uchel yn effeithlon a chynaladwy fel y byddwn yn bodloni cwsmeriaid, cefnogi’r gymuned a datblygu fel busnes.

    I gyflawni hyn, rydym yn: • Deall ac yn cyflawni anghenion ein cwsmeriaid. • Sefydlu perthnasau tymor hir gyda’n cwsmeriaid ar sail gwasanaeth cwsmeriaid rhagorol. • Datblygu tîm o bobl sy’n ymrwymedig i ragoriaeth a gwelliant parhaus. • Cred yn gallu gwneud gwahaniaeth.

    Cyflogwr Cyfle Cyfartal

    Mae Cwmnïau’r Hogan Group yn gyflogwyr cyfle cyfartal, ac rydym yn croesawu ymgeiswyr o bob cefndir i wneud cais.

    Dyddiad Cau ar gyfer Cais:

    Dyddiad cau ar gyfer yr holl geisiadau yw dydd Llun 13 Tachwedd 2023.

    Ymwadiad: Bwriad y disgrifiad swydd a ddarparwyd yma yw disgrifio natur gyffredinol a lefel y gwaith a gyflawnir gan unigolion a neilltuir i’r swydd hon. Nid bwriad yw rhestru pob cyfrifoldeb, dyletswyddau, a sgiliau sydd eu hangen ar staff, ac ni ddylid eu hystyried yn ymhellach na hynny. Rydych yn cytuno i gyflawni unrhyw gais rhesymol gan eich Rheolwr Llinell sy’n ymwneud â’ch swydd/neu adran, a fydd yn cynnwys cyflenwi cymorth cymharol i gynrychiolwyr eich cydweithwyr pan fyddant ar absenoldeb.